How to manage your time if you have a pretty busy schedule
1. Put down a plan.
They say the early bird gets the worm. Wake up 20 minutes earlier than you usually would and plan your day. You might not gain much more time, but what is sure is that you will be mentally prepared for what lies ahead.
2. Create a task list.
Start each workday by defining what you need to get done that day. Line up each task and form a list. It’s vital to do this every morning so you get in the habit of listing.
3. Create time blocks.
The daily routine tasks such as follow ups, paperwork, research, etc. that we tend to push aside should be daily scheduled and blocked on your plan; for instance, answering pending emails from 8:00 until 9:00 in the morning.
4. Hire an assistant.
Delegate. You are the CEO of yourself, so you’d better hire an assistant or get surrounded by people who would help execute the tasks you need to accomplish.
5. Use a time management system.
Find a time management tool that works best for you. Use the tool’s reminder feature to stay on top of arranged activities and meetings.
6. Work in sprints.
Divide your day in short sprints rather than in long marathons. We can be hyper-productive for 1-2 hours at a time, but then we need a break. You know better what would constitute a quick recharges of your batteries.
7. Keep a time-spent journal for a week.
Write down what you do each day. At the end of the week, use your list and look for obvious time wasters. You will be able to visualize your time waste and rearrange your schedule accordingly. What’s most important is for you to decide what not to do.
8. Establish a routine and schedule.
There is no way you could manage your time without having a proper routine to stick to. It’s helpful to get your environment involved and together decide what each person can do to help out.
9. Make a fresh start each day.
Start every day classifying what’s most key to achieve and commit to that. Don’t open an e-mail or make a call until you do.
10. Don’t let others control your calendar.
Refuse meetings or gatherings that don’t line up with important significances, such as customer-experience progress.